Admin & Operations Manager

Reports to: Executive Director
Status: Part-time, non-exempt (hourly) — approximately 20 hours/week
Compensation: $25/hour
Schedule Note: Some nights and weekends will be required.
Applications due: August 16
Interviews: Week of August 17
Start date: September, or as soon as available
About Columbia Center for the Arts
Columbia Center for the Arts (CCA) promotes an arts-rich environment in the Columbia Gorge, where novices and well-established artists and performers alike discover and develop their full creative potential. Through gallery exhibitions, community theatre, education programs, and the Print Studio, CCA serves as a creative hub for the region — bringing together artists, performers, students, and audiences in a shared, community-driven home for the arts.
CCA is currently restructuring its staff to build increased capacity and sustain its growing momentum. Now is a great time to become part of a growing, community-driven arts organization at a pivotal moment in its development.
Position Summary
The Admin/Ops Manager keeps Columbia Center for the Arts running day to day — the calendar, the systems, the vendor relationships, and the office itself. This role is the connective tissue between staff, programs, the bookkeeper, and our community.
Key Responsibilities
•       General administration: main inbox and phone line, office supplies, filing, shared drive organization, document templates and SOPs.
•       Master calendar management: manage the gallery, theatre, class, rehearsal, rental, board, and deadline calendars against one another to prevent scheduling conflicts, communicate with users about usage, etc…
•       Finance support: In partnership with ED, assist with accounts payable/receivable processing, deposit preparation, coordination with the contracted bookkeeper, expense tracking, and contractor W-9/1099 collection.
•       Systems & data: administer and maintain data hygiene in Neon CRM (Donors), Airtable (Programs), TicketTailor (Box Office), and Square (Concession & Gallery Sales); coordinate with Marketing on website.
•       Facilities (day-to-day): building opening/closing procedures, tidines, vendor scheduling, coordinating with contracted janitorial services, safety inspections, and working with the board's Facilities Committee.
•       Volunteer program: recruit, onboard, schedule, recognize, and retain volunteers organization-wide, in partnership with program leads.
•       Rentals administration: process space-use agreements, deposits, and billing for facility rentals.
•       Administrative Assistance to the Executive Director.
•       Customer Service – respond or direct patron, artist, and partner inquiries in a timely manner.
Qualifications
•       Highly organized with strong attention to detail and follow-through
•       Comfortability and experience working across multiple software systems (CRM, ticketing, spreadsheets, point-of-sale); Demonstrated experience with related systems is highly desirable. 
•       Basic bookkeeping or financial knowledge is helpful
•       Able to work independently and manage competing priorities without close supervision
•       Customer-service orientation; comfortable coordinating with vendors, volunteers, and the public
•       Nonprofit or arts administration experience a plus, not required
Cross-Training
All CCA positions include cross-training on core center systems — box office operations, room and facility scheduling, and building opening/closing procedures — so staff can collectively support patrons, artists, and one another, particularly during busy periods, events, or staff absences.
How to Apply
Email resume and cover letter to jobs@columbiaarts.org by August 16. Interviews will be scheduled the week of August 17.

 
Theatre Program Manager

Reports to: Executive Director
Status: Part-time, non-exempt (hourly) — hours fluctuate based on theatre program needs
Compensation: ~$25 an hour
Typical Hours: Hours vary week to week — as few as 5 hours some weeks, with significantly more during production runs, tech week, and events
Schedule Note: Some nights and weekends will be required.
Applications due: September 20
Interviews: Week of September 21
Start date: October
 
About Columbia Center for the Arts
Columbia Center for the Arts (CCA) promotes an arts-rich environment in the Columbia Gorge, where novices and well-established artists and performers alike discover and develop their full creative potential. Through gallery exhibitions, community theatre, education programs, and the Print Studio, CCA serves as a creative hub for the region — bringing together artists, performers, students, and audiences in a shared, community-driven home for the arts.
CCA is currently restructuring its staff to build increased capacity and sustain its growing momentum. Now is a great time to become part of a growing, community-driven arts organization at a pivotal moment in its development.
Position Summary
The Theatre Program Manager leads Columbia Center for the Arts' community theatre programming, from season planning through opening night, and coordinates presented/rental performances and theatre education programs. This role works closely with the Executive Director on major production decisions, with a contracted Technical Director on hands-on technical execution, as well as with cast and crews of both touring and local productions. Hours will always fluctuate based on theatre program needs; expect quieter weeks between productions and a heavier schedule during rehearsals, tech week, and performance runs.
Key Responsibilities
•       Season & programming: season planning, production selection, rights and licensing, partnerships, rentals and community performances, and production-level budgeting
•       Producing & production management: contracts, casting coordination, rehearsal scheduling, tech scheduling, opening/closing and strike planning, and post-production settlement
•       Presented productions & rentals: artist booking, negotiating guarantee-vs-split terms, tech advance, hospitality, and settlement for visiting artists and rental performances
•       Technical coordination: day-to-day coordination with the contracted Technical Director on lighting, sound, projection, and backstage needs
•       Front-of-house coordination: oversee ushers and box office volunteers, and coordinate house management for theatre events
•       Theatre education: manage teen theatre, the Missoula program, and workshops, registration, parent communication, youth safety compliance, and scholarships
Qualifications
•       Experience in theatre production, stage management, or community theatre administration
•       Comfortable managing volunteers, contractors, and a rotating production team
•       Experience working with youth programs preferred; background check required
•       Strong organizational, scheduling, and communication skills
•       Ability to work evenings and weekends around rehearsal and performance schedules
Cross-Training
All CCA positions include cross-training on core center systems — box office operations, room and facility scheduling, and building opening/closing procedures — so staff can collectively support patrons, artists, and one another, particularly during busy periods, events, or staff absences.
How to Apply
Email resume and cover letter to jobs@columbiaarts.org by September 20. Interviews will be scheduled the week of September 21.

  
Gallery Host

Reports to: Program Director, Visual Arts & Marketing
Status: Part-time, hourly, non-exempt
Compensation: $20/hour         
Applications: Rolling
Schedule: Hours vary based on gallery open hours and exhibition calendar
Schedule Note: Some nights and weekends will be required.
 
About Columbia Center for the Arts
Columbia Center for the Arts (CCA) promotes an arts-rich environment in the Columbia Gorge, where novices and well-established artists and performers alike discover and develop their full creative potential. Through gallery exhibitions, community theatre, education programs, and the Print Studio, CCA serves as a creative hub for the region — bringing together artists, performers, students, and audiences in a shared, community-driven home for the arts.
CCA is currently restructuring its staff to build increased capacity and sustain its growing momentum. Now is a great time to become part of a growing, community-driven arts organization at a pivotal moment in its development.
Position Summary
Gallery Hosts are the welcoming face of the CCA gallery — greeting visitors, supporting sales, and helping maintain a polished visitor experience during gallery hours and exhibitions.
Key Responsibilities
•       Greet and welcome gallery visitors; give tours, answer questions about current exhibitions and artists
•       Support artwork sales using Square point-of-sale
•       Maintain gallery cleanliness, signage, and general presentation
•       Monitor the gallery space for basic security and visitor safety
•       Support opening receptions, artist intake, and artwork pickup as needed
•       Assist with light installation tasks under the Program Manager’s direction
•       Assist with general upkeep of public spaces and light administrative work as needed.
Qualifications
•       Friendly, welcoming demeanor and strong customer service and sales instincts
•       Comfortable with basic point-of-sale/retail transactions
•       Interest in visual arts is required.
•       Reliable and punctual; must be available for weekend and gallery-hour shifts. Currently gallery open hours are Wed-Sun from 12pm – 5pm as well as additional hours for openings, etc…
Cross-Training
All CCA positions include cross-training on core center systems — box office operations, room and facility scheduling, and building opening/closing procedures — so staff can collectively support patrons, artists, and one another, particularly during busy periods, events, or staff absences.
How to Apply
Applications accepted on a rolling basis. Email resume and cover letter to jobs@columbiaarts.org.

 
House Managers

Reports to: Theatre Program Manager (theatre events) or Program Director, Visual Arts & Marketing (gallery events); system administration handled by Admin/Ops
Status: Part-time, hourly, non-exempt, event-based
Compensation: $20/hour
Applications: Rolling
Schedule: Event-based; hours vary with the performance and event calendar
Schedule Note: Some nights and weekends will be required.
 
About Columbia Center for the Arts
Columbia Center for the Arts (CCA) promotes an arts-rich environment in the Columbia Gorge, where novices and well-established artists and performers alike discover and develop their full creative potential. Through gallery exhibitions, community theatre, education programs, and the Print Studio, CCA serves as a creative hub for the region — bringing together artists, performers, students, and audiences in a shared, community-driven home for the arts.
CCA is currently restructuring its staff to build increased capacity and sustain its growing momentum. Now is a great time to become part of a growing, community-driven arts organization at a pivotal moment in its development.
Position Summary
House Managers run the front-of-house experience for CCA's theatre productions, presented performances, and special events — making sure patrons have a smooth, well-organized night out from arrival to departure.
Key Responsibilities
•       Pre-show/pre-event lobby and box office setup
•       Coordinate and check in ushers and box office volunteers
•       Support door sales and box office operations
•       Manage seating, including accessibility accommodations
•       Oversee intermission and post-show/post-event closeout
•       Reconcile cash and card sales at the end of each event
•       Track attendance and complete house reports
•       Respond to patron complaints and incidents, following CCA's emergency procedures
Qualifications
•       Customer service or hospitality experience
•       Comfortable handling cash and point-of-sale transactions
•       Calm, clear communicator under time pressure
•       Available evenings and weekends around the event calendar
•       Experience supervising volunteers a plus
Cross-Training
All CCA positions include cross-training on core center systems — box office operations, room and facility scheduling, and building opening/closing procedures — so staff can collectively support patrons, artists, and one another, particularly during busy periods, events, or staff absences.

 

How to Apply
Applications accepted on a rolling basis. Email resume and cover letter to jobs@columbiaarts.org.